Proposing a Short Term Education Abroad Program

Thank you for your interest in leading a study abroad program for UNC Charlotte students! The Office of Education Abroad (OEA) is excited to begin working with you in developing a high quality academic international experience for our students.

Features of a Faculty-Led Short Term Study Abroad Program

  • Usually offered during academic breaks (e.g. spring break or summer)
  • Embedded course combining on-campus and learning abroad (spring break), or course taught entirely abroad with some on-campus meetings (summer)
  • Designed around a particular theme or topic
  • Discipline-specific or interdisciplinary
  • Credit amount varies (usually 3-6 credits)
  • Prerequisites are possible, but not required
  • Usually fulfill general education requirements and/or major/minor requirements
  • Typical minimum enrollment of 10 students 
  • Require at least a 2.0 GPA
  • Can be open only to UNC Charlotte students or can allow non-UNC Charlotte students (summer programs only)
  • Classroom instruction, experiential learning, or hybrid instruction structure 
  • Typically incorporates excursions, site visits, field assignments, cultural activities, discussion, reflection, and free time

When Creating a Proposal, Consider: 

  • What is the academic content of the course and how does it connect to the local cultural and context? Why is this location relevant to the subject matter?
    • Why is the location you have chosen significant to the development of the program's focus or theme?
    • How will you utilize the location (e.g., excursions, tours, guest lectures, local resources, etc.) to illuminate this theme?
  • How will students' performance be assessed?
  • How will you promote your program for its intended target audience?
  • Relevance to UNC Charlotte students and student interest
  • Your knowledge of academic content and location
  • Your experience leading student groups
  • Program features and structure (e.g., service-learning component, field research, language study, etc.)


Program locations are finalized in consultation with the Office of Education Abroad. Factors taken into consideration are availability of affiliated partners that can provide strong on-site support, appeal to students, relevance to program topic, safety, and cost.

Program Development Timeline

We urge you to consult with our office as soon as you begin thinking about developing a new program. Development of a program proposal takes generally 2-4 months. And then is takes an additional 10-12 months to implement and run the program. Please use the resources in this section of our website in order to navigate the various stages of the program development and proposal process.

Proposal Deadlines


New Programs

Existing Programs

Spring Break

June 1

June 15


July 1

July 15

Program Types

Credit Bearing Programs

Spring Break

Spring Break programs offer students a unique study abroad opportunity to incorporate coursework on campus during the spring term with an international experience during UNC Charlotte’s spring break recess. In this program model, students are enrolled in a spring course and go abroad during the week of spring break. This course is often counted toward the faculty member’s spring teaching load. However, this should be confirmed with the faculty member’s academic department or college. Students participating in spring break programs pay regular tuition costs for the spring course based on their residency status, in addition to the program fee paid to the Office of Education Abroad.


Summer programs may occur during the Summer I or II terms, or span both terms, and can vary in length from 2-8 weeks. Shorter program lengths may be considered. The dates of the program are at the discretion of the faculty member. Eligible faculty members (details in the program proposal) will receive a stipend for leading a summer study abroad program. Students participating in summer programs are enrolled in tuition-waived courses and pay a program fee to the Office of Education Abroad. In-state and out-of-state students pay the same program fee.

Other Terms

It may be possible to run a program in another term (e.g. fall break, winter break), but there are additional factors to consider. Please reach out to the Assistant Director for Short Term Programs before beginning a program proposal for one of these terms.

Existing vs. New Programs

  • Existing programs are those that have run previously and no major changes are expected to be implemented into the program for the next year.
  • New programs are those that are being developed from scratch and have never run at UNC Charlotte before. 

Changes to Existing Programs

If your program has changed drastically from the last time it last ran we ask that you complete the New Program Proposal. Changes that may require a new proposal include:

  • Complete change in location 
  • Changes in coursework offered
  • Change in program term (e.g. move from spring break to summer)
  • Change of Primary Faculty Director 

Program Proposal Application

Once you have decided when you would like to offer your program it is time to begin the Program Proposal Online Process. Please review the information available on our website which details the many steps to creating a program proposal prior to beginning the proposal.

Contact Us

Short Term Programs Team
CHHS 256