How to Apply

When Can I Apply?

The OEA will begin accepting program applications according to the following timeline. Check our homepage under the announcements section to see which terms the OEA is currently accepting applications for:

Term of Travel OEA Applications Open
Fall or Academic Year October
Spring or Calendar Year April
Summer September - October
Spring Break August - September
Fall Break Spring

How to apply

  1. Complete Study Abroad 101: This is required for all students before they're eligible to move forward with the application process
  2. Choose a program: Before students can access the application, they need to decide on the exact program they want to apply for
  3. Apply to the OEA: All students are required to apply to the OEA in order to receive approval to go abroad by completing an OEA application for their desired program. Once students have decided which program they want to apply for, they should then click on the corresponding program type below for step by step instructions on how to receive access to an OEA application. In some cases, an appointment with an OEA Advisor will be required. Students must request access to an application by following the steps below under the corresponding program type
  4. Complete an additional application, if required: Students who are applying for an exchange, affiliate provider or direct enrollment program will have a second application to complete with the third party in addition to applying to the OEA. Please see below for more information

If a student has completed Study Abroad 101, has researched all of their program options and has decided to apply for a UNC Charlotte Exchange program, they should then do the following to receive access to the application:

 

1. Meet with an OEA advisor

All applicants interested in applying for a UNC Charlotte Exchange program are required to meet with an OEA Advisor at least once before they are eligible to receive access to an OEA application.

2. Request access to OEA Application

Students can request access to the OEA application one of two ways:

1. During the advising appointment

If the student is ready and eligible to receive access to the OEA application during their advising appointment with an OEA Advisor, they will be given access to the application during the appointment. See how you can schedule a meeting with an OEA Advisor here.

2. Submit Application Request Form

If the student has completed Study Abroad 101, has already met with an Education Abroad Advisor at least once and is now ready to apply, they can request access to an application by filling out the following form. Please allow 1-2 business days until you receive an email notification that you have access to the OEA application.

The OEA is no longer accepting applications for Fall 2019 or Academic Year 2019-20 exchange programs as the deadline has now passed (February 1, 2019). Students are welcome to schedule an appointment with the first available advisor (as long as they have completed Study Abroad 101 and know which program they want to apply for) to discuss the possibility of submitting a late application, which will be considered on a case by case basis. Spring 2020 applications will open in April.

3. Submit OEA Application by Deadline

Once students receive access to the OEA application, they will then be able to log into the OEA Portal and begin working on the application components.

OEA Application Components

OEA application requirements for this program type include:

  • Application fee & deposit
  • Personal statement
  • 2 letters of recommendation from academic references at the college or university level
  • Language evaluation (for students taking courses abroad in another language)
  • Official or unofficial UNC Charlotte transcript
  • Disciplinary clearance from the Dean of Students

This may not be a comprehensive list of application components. OEA application requirements may vary depending on the specific program that the student is applying for. Instructions for how to complete each requirement will be made available to the student once they receive access to the OEA application.

OEA Application Deadlines

OEA application deadlines for UNC Charlotte Exchange programs are as follows:

Term Abroad OEA Application Deadline
Fall or Academic Year February 1
Spring or Calendar Year September 1

 

Late Applications

Late OEA applications may be considered. If the deadline has passed, students are encouraged to schedule an appointment with an PEA Advisor (as long as they have completed Study Abroad 101) to see if it's possible to submit a late application. Note that while the OEA may consider late applications, the chances of placement may decrease significantly for students who apply after the deadline.

4. OEA Approval & Placement Process

OEA Application Review

The OEA will not begin reviewing applications for this program type until after the application deadline. However, it is still highly recommended that students submit their completed OEA application as soon as possible and prior to the deadline.

Approval

First, the OEA needs to determine if the student meets the general eligibility requirements as well as the program eligibility requirements. The OEA will review and evaluate all application components to see if the student can be approved to participate in the program. If the student is approved, they then need to be placed. The student will not be notified until they have received approval and their placement from the OEA.

Placement

Placement spots are determine by several factors, including but not limited to: The agreement between the host university and UNC Charlotte and how many students from the host university are applying to attend UNC Charlotte that semester. If placement spots are available, and if the student has been approved by the OEA to participate in the program, the student will then be notified via email of their approval and placement decision.

Note that approval and placement is not guaranteed. Students will have the opportunity to list a second and third choice university from the list of UNC Charlotte exchange programs in their OEA application. In the event that the OEA cannot place a student at their first choice university, they will attempt to place the student at their second or third choice.

Notification of Approval & Placement

Students can expect to receive their email notification of approval & placement from the OEA according to the following timeline. Please note that this timeframe is estimated and subject to change:

Term Abroad Timeframe
Fall or Academic Year 3 - 5 weeks after deadline
(February or March)
Spring or Calendar Year 3 - 5 weeks after deadline 
(September or October)

 

Post-Approval Steps

Once the student has received their approval and placement notification from the OEA, they will be communicated with regarding their next steps. An overview of what to expect after receiving approval & placement can be found on the OEA's Post-Approval page. Students will be required to complete OEA Pre-Departure Requirements in addition to completing and submitting their host university supplemental application (see below).

5. Submit Host University Supplemental Application

Supplemental Application

Once a student has been notified by the OEA that they are approved and placed at a host university, the student will then need to complete a supplemental application required by the host university in order to receive official acceptance into the program. The OEA will provide further instructions on how to complete this supplemental application to include the deadline by when it needs to be completed. It's important to note that there may be a very quick turnaround time by when the host university supplemental application is due (several days or weeks). Students must be prepared to be diligent in completing this application in a timely manner. Students who submit incomplete or late supplemental applications may not receive consideration from the host university.

Chances of Acceptance

G​enerally, if approved and placed at a host university by the OEA, the student will likely receive official acceptance. However, acceptance is not guaranteed and the host university reserves the right to deny a student's application.

6. Official Host University Acceptance

Each host university processes their international student applications at varying rates. Students may receive their official acceptances within weeks or months after submitting their application to the host university. In some cases, students may not receive their official acceptance until 1 month prior to departure. While this can certainly be frustrating, students must set their expectations accordingly and realize that late notifications of acceptance are typically attributed to cultural differences & a high volume of applications.

If a student has completed Study Abroad 101, has researched all of their program options and has decided to apply for a ISEP Exchange program, they should then do the following to receive access to the application:

1. Meet with an OEA advisor

All applicants interested in applying for an ISEP Exchange program are required to meet with an OEA Advisor at least once before they are eligible to receive access to an OEA application.

2. Request access to OEA Application

Students can request access to the OEA application one of two ways:

1. During the advising appointment

If the student is ready and eligible to receive access to the OEA application during their advising appointment with an OEA Advisor, they will be given access to the application during the appointment. See how you can schedule a meeting with an OEA Advisor here.

2. Submit Application Request Form

If the student has completed Study Abroad 101, has already met with an Education Abroad Advisor at least once and is now ready to apply, they can request access to an application by filling out the following form. Please allow 1-2 business days until you receive an email notification that you have access to the OEA application.:

The OEA is no longer accepting applications for Fall 2019 or Academic Year 2019-20 exchange programs as the deadline has now passed (February 1, 2019). Students are welcome to schedule an appointment with the first available advisor (as long as they have completed Study Abroad 101 and know which program they want to apply for) to discuss the possibility of submitting a late application, which will be considered on a case by case basis. Spring 2020 applications will open in April.

3. Submit OEA Application by Deadline

Once students receive access to the OEA application, they will then be able to log into the OEA Portal and begin working on the application components.

OEA Application Components

OEA application requirements for this program type include:

  • Application fee & deposit
  • Personal statement
  • Official or Unofficial UNC Charlotte transcript
  • Disciplinary clearance from the Dean of Students

This may not be a comprehensive list of application components. OEA application requirements may vary depending on the specific program that the student is applying for. Instructions for how to complete each requirement will be made available to the student once they receive access to the OEA application.

OEA Application Deadlines

OEA application deadlines for ISEP Exchange programs are as follows:

Term Abroad OEA Application Deadline
Fall or Academic Year February 1
Spring or Calendar Year August 25

 

Late Applications

Late OEA applications may be considered. If the deadline has passed, students are encouraged to schedule an appointment with an PEA Advisor (as long as they have completed Study Abroad 101) to see if it's possible to submit a late application. Note that while the OEA may consider late applications, the chances of placement may decrease significantly for students who apply after the deadline.

5. Create ISEP Account & submit ISEP Application

Upon receiving access to the OEA application (as outlined above), students will receive instructions within their OEA application on how to create and complete their ISEP application. Both the OEA and ISEP application should be completed as soon as possible, concurrently, and ultimately by the OEA application deadline listed above.

ISEP Application components

  • 1 letter of recommendation from an academic reference at the college or university level
  • Official UNC Charlotte transcript
  • Language evaluation (if taking courses abroad in another language)
  • List of preferred host universities in priority order: ISEP's application will allow students to list, in priority order, up to 10 host universities (available though ISEP) that they would like to be considered for. Placement at their first choice university is not guaranteed, so students are strongly encouraged to thoroughly vet and list in priority order at least 3-5 host universities that are a good academic, financial & personal fit for them in the event that they are not placed at their first choice university.
  • List of courses you want to take at each host university you list in your ISEP application: This is a critical part of the application; ISEP determines placement & the host university confirms placement largely based on whether or not you're eligible to take the courses you have listed and if they will be offering the courses you've listed

6. Wait for OEA Approval Notification

OEA Application Review

The OEA will not begin reviewing applications for this program type until after the application deadline. However, it is still highly recommended that students submit their completed OEA applications as soon as possible and prior to the deadline.

Approval

OEA will evaluate the student's OEA application to determine if they meet the program's eligibility requirements. If so, the student will be considered "approved" to go abroad with that particular program. However, OEA then needs to place the student at a host university.

Notification of Approval

Students can expect to receive their email notification of approval from the OEA according to the following timeline. Please note that this timeframe is estimated and subject to change:

Term Abroad Timeframe
Fall or Academic Year 3 - 5 weeks after OEA application deadline (late February/early March)
Spring or Calendar Year 3 -5 weeks after OEA application deadline (late September/early October)

 

7. waIT FOR ISEP PLACEMENT NOTIFICATION

Once ISEP has placed you at a host university, you will be notified via email typically within 3-4 weeks after the application deadline. In some cases depending on the host university, an additional supplemental application may be required. If so, ISEP staff will notify the student of the application requirements and deadlines.

8. Wait for Official Acceptance Notification from Host University (Confirmation of placement)

ISEP will send a copy of your application to the host university you were placed at. The host university then determines if they can confirm your placement. More than 90% of all students placed by ISEP staff are confirmed by the host university, although it is not guaranteed. Acceptance may be received within weeks or months following submission of the supplemental application.

If an institution does not confirm your placement, it is most often because the courses you’ve requested are not available or because you do not have the course prerequisites or language skills for that study abroad program.

Confirmation of placement usually takes three to four weeks for the host institution to review your application. During this time, ISEP will follow up on outstanding confirmations. You will be notified via email of your confirmation of placement.

9. Accept Your Placement

​Once you are notified that the host university has confirmed your placement (i.e. you've been accepted), you will then need to accept your placement. Instructions on how to do so will be communicated to you via email.

For a general overview of ISEP's placement process, please visit their placement process website.

If a student has completed Study Abroad 101, has researched all of their program options and has decided to apply for a Statewide Exchange program, they should then do the following to receive access to the application:

1. Meet with an OEA advisor

All applicants interested in applying for a Statewide Exchange program are required to meet with an OEA Advisor at least once before they are eligible to receive access to an OEA application.

2. Request access to OEA Application

Students can request access to the OEA application one of two ways:

1. During the advising appointment

If the student is ready and eligible to receive access to the OEA application during their advising appointment with an OEA Advisor, they will be given access to the application during the appointment. See how you can schedule a meeting with an OEA Advisor here.

2. Submit Application Request Form

If the student has completed Study Abroad 101, has already met with an Education Abroad Advisor at least once and is now ready to apply, they can request access to an application by filling out the following form. Please allow 1-2 business days until you receive an email notification that you have access to the OEA application.:

The OEA is no longer accepting applications for Fall 2019 or Academic Year 2019-20 exchange programs as the deadline has now passed (February 1, 2019). Students are welcome to schedule an appointment with the first available advisor (as long as they have completed Study Abroad 101 and know which program they want to apply for) to discuss the possibility of submitting a late application, which will be considered on a case by case basis. Spring 2020 applications will open in April.

3. submit OEA Application by Deadline

Once students receive access to the OEA application, they will then be able to log into the OEA Portal and begin working on the application components.

OEA Application Components

OEA application requirements for this program type generally include:

  • Application fee & deposit
  • Personal statement
  • Official or unofficial UNC Charlotte transcript
  • Disciplinary clearance from the Dean of Students

This may not be a comprehensive list. OEA application requirements may vary depending on the specific program that the student is applying for. Instructions for how to complete each requirement will be made available to the student once they receive access to the OEA application.

OEA Application Deadlines

OEA application deadlines for Statewide Exchange programs are as follows:

Term Abroad OEA Application Deadline
Fall or Academic Year February 1
Spring or Calendar Year September 1

 

Late Applications

Late OEA applications may be considered. If the deadline has passed, students are encouraged to schedule an appointment with an PEA Advisor (as long as they have completed Study Abroad 101) to see if it's possible to submit a late application. Note that while the OEA may consider late applications, the chances of placement may decrease significantly for students who apply after the deadline.

4. Wait for OEA Approval Notification

OEA Application Review

The OEA will not begin reviewing applications for this program type until after the application deadline. However, it is still highly recommended that students submit their completed OEA applications as soon as possible and prior to the deadline.

Approval

The OEA will evaluate the student's OEA application to determine if they meet the program's eligibility requirements. If so, the student may be considered "approved" to go abroad with that particular program. However, the student needs to complete an additional application in order to receive acceptance (see below).

Notification of Approval

Students can expect to receive their email notification of approval from the OEA according to the following timeline. Please note that this timeframe is estimated and subject to change:

Term Abroad Timeframe
Fall or Academic Year 3 - 5 weeks after OEA application deadline (late February/early March)
Spring or Calendar Year 3 -5 weeks after OEA application deadline (late September/early October)

 

5. Complete North Carolina Institution's Application

Statewide exchange programs are managed by other North Carolina institutions (e.g. UNC Greensboro, UNC Wilmington, etc.). Students will be required to complete an application with the North Carolina institution that manages the exchange. This application may either be due prior to OEA's application deadline or after the student has been approved by OEA to go abroad. More information will be communicated to the student during the application process.

6. Wait for Placement Notification from North Carolina Institution

Upon completion of the required application by the North Carolina institution that manages the exchange, students will then be notified via email once they've been placed at the host university.

7. Complete Host University Supplemental Application (if applicable)

Once students are approved and placed at a host university, they may then need to apply to the host university in order to be formally accepted. Generally, if approved and placed at a host university, students will be accepted. However, acceptance is not guaranteed and the host university reserves the right to deny students. Students should not apply to the host university until they have been approved by the Office of Education Abroad and placed at the host university by the North Carolina Institution that is managing the exchange. The application requirements and corresponding deadlines will be communicated to the student, if applicable or required, at the appropriate time.

8. Wait for Official Acceptance Notification from Host University

Acceptance may be received within weeks or months after the placement notification and/or submission of the host university application (if required).

If a student has completed Study Abroad 101, has researched all of their program options and has decided to apply for an affiliate provider or direct enrollment program, they should then do the following to receive access to the application:

1. Meet with an OEA advisor

All applicants interested in applying for an affiliate provider or direct enrollment program are required to meet with an OEA Advisor at least once before they are eligible to receive access to an OEA application.

2. Request access to OEA Application

Students can request access to the OEA application one of two ways:

1. During the advising appointment

If the student is ready and eligible to receive access to the OEA application during their advising appointment with an OEA Advisor, they will be given access to the application during the appointment. See how you can schedule a meeting with an OEA Advisor here.

2. Submit Application Request Form

If the student has completed Study Abroad 101, has already met with an Education Abroad Advisor at least once and is now ready to apply, they can request access to an application by filling out the following form:

The OEA is no longer accepting applications for Summer 2019, Fall 2019 or Academic Year 2019-20 affiliate provider or direct enrollment programs as the deadline has now passed (March 1, 2019). Students are welcome to schedule an appointment with the first available advisor (as long as they have completed Study Abroad 101 and know which program they want to apply for) to discuss the possibility of submitting a late application, which will be considered on a case by case basis. Spring 2020 applications will open in April.

3. Submit OEA Application by Deadline

OEA Application Components

OEA application requirements for this program type include:

  • Application fee & deposit
  • Personal statement
  • Official or unofficial UNC Charlotte transcript
  • Disciplinary clearance from the Dean of Students

This may not be a comprehensive list. OEA application requirements may vary depending on the specific program that the student is applying for. Instructions for how to complete each requirement will be made available to the student once they receive access to the OEA application.

OEA Application Deadlines

OEA application deadlines for affiliate provider or direct enrollment programs are as follows:

Term Abroad OEA Application Deadline
Fall or Academic Year March 1
Spring or Calendar Year October 1
Summer March 1

 

Late Applications

Late OEA applications may be considered. If the deadline has passed, students are encouraged to schedule an appointment with an Education Abroad Advisor (as long as they have completed Study Abroad 101) to see if it's possible to submit a late application. Note that while the OEA may consider late applications, the chances of placement may decrease significantly for students who apply after the deadline.

5. Apply to the Affiliate Provider or Host University

additional application

In addition to applying to the OEA to receive approval to go abroad, students are also required to complete an application with the affiliate provider or host institution (if directly enrolling) in order to receive acceptance into the program.

When to Submit Additional Application

Students should not begin the application with the affiliate provider or host institution until they have:

  • Completed Study Abroad 101 and;
  • Met with an Education Abroad Advisor in the OEA and;
  • Received access to the OEA application for the program they want to apply for

It is recommended that students do not wait until they receive approval from the OEA to begin this additional application, but to rather complete both the OEA application and this additional application as soon as possible and at the same time prior to the applicable deadlines. This is because the affiliate providers or host institution may process applications on a rolling admission basis, so students should apply as soon as possible. However, this additional application will likely require a  non-refundable application fee. Students should ensure they meet the OEA eligibility requirements and feel confident that they will be approved by the OEA before submitting an application or any fees to the third party. The OEA cannot be held responsible if the student submits a non-refundable fees to the affiliate provider or host intuition but then does not receive approval from OEA to participate in the program. Additionally, please note that the affiliate provider's or host institution's application deadline may differ from the OEA application deadline.

How to Complete Additional Application

Students should go to the affiliate provider's or host institution's website and follow the applicable application instructions. It is the student's responsibility to take action to complete this additional application.

Affiliate provider or host institution application requirements will vary and could include components such as a personal statement, official UNC Charlotte transcript, language evaluations or letter(s) of recommendation. Please communicate with the affiliate provider directly if you have any questions or concerns regarding the program or the affiliate provider application.

6. Wait for OEA Approval Notification

OEA Application Review

The OEA will review applications for this program type on a rolling basis. It is highly recommended that students submit their completed OEA application as soon as possible and prior to the deadline.

Approval

Upon successful submission, the OEA will evaluate the student's OEA application to determine if they meet eligibility requirements. If so, the OEA will determine if the student can be approved to participate in the program. In rare cases, the OEA may conditionally approve a student. You can learn more about conditional approvals here.

Notification of Approval

Students can expect to receive their email notification of approval from the OEA according to the following timeline. Please note that this timeframe is estimated and subject to change:

Term Abroad Timeframe
Fall, Academic Year & Summer 2-3 weeks after application submission
Spring  2-3 weeks after application submission

Post-Approval Steps

Once the student has received approval from the OEA to go abroad, they will be required to complete Pre-Departure Requirements in addition to any requirements outlined by the affiliate provider or host university.

7. Wait for Official Acceptance from Affiliate Provider or Host University

Students will be contacted directly via email by the affiliate provider or host university once they have been accepted into the program. This timeline will vary. Please contact the affiliate provider or host university (direct enrollment students) directly with any questions regarding the acceptance timeline.

If a student has completed Study Abroad 101, has researched all of their program options and has decided to apply for a Faculty-Led program, they should then do the following to receive access to the application. A meeting with an OEA Advisor is not required for students interested in applying for a Faculty-Led program, except students interested in applying for the Semester in Spain (Santander) Faculty-Led program:

1. Request access to OEA Application

Students should click the applicable OEA application request form below, which will prompt them to enter their information and which faculty-led program they would like to apply for.

Faculty Led Summer 2019 Application Request Form

Semester in Spain Fall 2019 Application Request Form

Please allow 1-2 business days until you receive an email notification that you have access to the OEA application. This request form is not the OEA application. Students who complete the request form but who are not eligible to receive access because they have not completed the aforementioned steps or who do not meet the eligibility requirements to study abroad will not be granted permission to access the OEA application

2. Submit OEA Application by Deadline

Once students receive access to the OEA application, they will then be able to log into the OEA Portal and begin working on the application components.

OEA Application Components

OEA application requirements for this program type include:

  • Non-refundable application fee (amount listed in program brochure)
  • Personal statement
  • Official or unofficial UNC Charlotte transcript
  • Disciplinary clearance from the Dean of Students

In addition to the aforementioned requirements, students applying for the Semester in Spain Faculty-Led program will also need to submit:

  • 2 letters of recommendation from academic references at the college or university level
  • Language evaluation (for students taking courses abroad in another language)

This may not be a comprehensive list of application components. OEA application requirements may vary depending on the specific program that the student is applying for. Instructions for how to complete each requirement will be made available to the student once they receive access to the OEA application.

OEA Application Deadlines

OEA application deadlines for Faculty-Led programs are as follows:

Term Abroad OEA Application Deadline
Fall March 1*
Fall Break Varies - Check Program Brochure*
Spring Varies - Check Program Brochure*
Spring Break November 1*
Summer February 1*

 

*Students should refer to the program brochure for the accurate application deadline, as some deadlines may vary per faculty-led program.

Rolling Admissions

Most faculty-led programs accept applications on a rolling basis and can only admit a limited number of participants. This means that students can apply at any time before the program's final application deadline and that applications are reviewed as they are submitted, not after the application deadline. This also means that the program could fill up before the final deadlines listed in the online program brochure. Should the program reach its maximum enrollment prior to the final application or confirmation deadlines, the program will close and further applications will no longer be accepted.

3. OEA Review of Application

Once the student has submitted their application, the OEA will review it to verify that applicants meet the basic academic and disciplinary eligibility requirements to study abroad. If so, the student's application will then be sent to the program's Faculty Director for review.​

4. Faculty Director Review of Application

The program's Faculty Director will review the student's application and will make the final admission decision. Students will then be notified by the OEA if accepted into the program. Once accepted, students then need to confirm their spot in the program by the confirmation deadline.

5. Complete Confirmation Steps

Once approved to participate in a faculty-led program, students must complete the confirmation steps in order to hold their spot in the program. 

  1. Submit the non-refundable program deposit in full (amount provided in the student’s application and in the online program brochure)
  2. Review and electronically sign the Participant Agreement

Both of these confirmation steps must be completed by no later than the program's final confirmation deadline (listed in the program brochure and in the student’s application) OR before all spots in the program are filled. Otherwise, the OEA cannot confirm a student's participation in the program.

6. Complete OEA Pre-Departure Requirements

Once the student has been approved to participate in the program, has completed their confirmation steps (submitted their program deposit and electronically signed the participant agreement), the student will then be contacted to confirm that the program has enough participants and will be given next steps to prepare for departure at that time.

The following refers to any non-UNC Charlotte who is interested in applying for a UNC Charlotte Faculty Led program.

When Are Applications Due?

Faculty-led study abroad programs have 2 main deadlines and typically operate on rolling admissions basis:

  1. Application deadline: the latest date by which students may submit an application (incomplete applications are withdrawn from consideration after this date)
  2. Confirmation deadline: the latest date by which students who have been approved may complete the confirmation steps to hold their spot in the program (approved applicants who have not completed these steps are withdrawn after this date)
    1. The final confirmation deadline is usually one week after the final application deadline
Term Abroad Typical Final Application Deadline
Spring Break and Spring October - November
Summer January - March
Fall Break and Fall Spring (March for Semester in Spain) or over the Summer

Deadlines vary by program. Please review individual program brochures for details.​ 

Rolling Admissions

Most faculty-led programs accept applications on a rolling basis and can only admit a limited number of participants. This means that students can apply at any time before the program's final application deadline and that applications are reviewed as they are submitted, not after the application deadline. This also means that the program could fill up before the final deadlines listed in the online program brochure. Should the program reach its maximum enrollment prior to the final application or confirmation deadlines, the program will close and further applications will no longer be accepted.

Students are strongly encouraged to complete their application and the confirmation steps as soon as possible before final program deadlines.

How to Apply

1. Research Program Options and Resources

  • Research which Faculty-Led Programs accept external applicants. (Check Eligibility tab of the program brochure.) 
  • Review program brochures for more specific information on eligibility requirements, program costs, and dates. Review all tabs of brochures carefully
  • Communicate with your home institution's study abroad office

2. Create an OEA Portal Account

  1. Go to OEA Portal and click "Create an Advising Application" on the left side of the page
  2. Under “Non-UNC Charlotte Students,” click “Create an Advising Application here.” Select “I do not have login credentials to this site.”
  3. Fill out the new user form
  4. In a moment, your temporary login information will be sent to the email you provided. Use those credentials to login to the OEA Portal. (Choose "I have login credentials to this site that I received by email.")
  5. Set up your personalized password, provide security information, and applicant parameters
  6. After your account has been created, please communicate with your home university study abroad office first, and then contact the OEA (edabroad@uncc.edu) with the name of the study abroad program to which you want to apply

3. Submit OEA Application Before Final Application Deadline

After sending the OEA an application request through email, non-UNC Charlotte students should:

  1. Check their email regularly for updates on when their application has been opened and how to access it
  2. Once opened, login to their OEA application right away
  3. Follow the detailed instructions provided carefully to complete all items as soon as possible
  4. Click “Submit” by no later than the final application deadline (remember rolling admissions!). Applications are not considered until they are submitted.
OEA Application Components

OEA application requirements generally include:

  • Non-refundable application fee (amount listed in program brochure)
  • Personal statement
  • Unofficial transcript
  • Disciplinary clearance from the Dean of Students

Note that the aforementioned list may not include all requirements; requirements may vary by program. Additional requirements will appear in the application once the student is approved.

Application Review and Decision
  1. Once complete, the OEA will review applications to verify that applicants meet the basic academic and disciplinary eligibility requirements to study abroad
  2. If eligible for the program, the OEA will pass applications on to the Faculty Director for final review
  3. The Faculty Director will make final admissions decisions
  4. The OEA will send email notice of admissions decisions by email within 2-3 weeks after application submission

The OEA will send students regular email updates to their email as their application is processed

After Approval: Complete Confirmation Steps

Once approved, students cannot go abroad on a faculty-led program unless they complete BOTH of the steps to hold their spot in the program, called the confirmation steps, in their online OEA application. The confirmation steps include submitting a non-refundable deposit in full. Please review the Faculty Led program pages for more information. 

OEA APPLICATION NOTICES

Signature Documents

During each phase of the study abroad application process, students will be asked to review and electronically sign various agreements and policy understandings within their OEA application. Signatures on these documents are considered legally binding and signal that the applicant has read, understood, and agreed to the outlined policies. If you do not read these documents before signing, you are still held responsible for your understanding and adherence to the policies that they outline. Beyond this responsibility, it is within your best interest to review all materials carefully – these documents answer many questions that students tend to have about the study abroad process.

FERPA

In your OEA application you will be asked to complete a questionnaire called "FERPA - Information Release." This means whoever you list on this FERPA form is able to call or email our office and ask for certain specific information regarding you, your program information, program fees, etc. If you do not list anyone on this OEA FERPA questionnaire, or if a family member or friend calls and asks for this information and they are not listed on your OEA FERPA, we are legally unable to communicate specific information about you or your program with that individual. Note that this FERPA release is separate from and regardless of whomever you may have listed on your University FERPA release. We recommend that if your parents or other trusted relatives/friends will play a role in helping you prepare for your program abroad, you should share information about your OEA application and what the OEA has communicated to you with them. However, a majority of the information in which they may be interested can be found on the Getting Started and Preparing to Go Abroad sections of our website.

WHAT HAPPENS AFTER I'M APPROVED?

Refer to our What Happens After I'm Approved page for more information on your next steps once you receive approval from the OEA to participate in the program.