Pre-Departure Requirements

What are Pre-Departure Requirements?

Once students have received OEA approval to participate in a program or acceptance into a program (faculty-led), they will then be prompted to complete Pre-Departure Requirements (PDRs) in their OEA application. These requirements consist of things such as uploading a passport copy, uploading their flight itinerary, RSVPing for the mandatory Pre-Departure Orientation, electronically signing documents, and more. Requirements can vary by program type and individual program.

Pre-departure requirements are an important part of helping you prepare for your departure. The OEA collects this information for risk management purposes in efforts to provide assistance in the event of any emergencies abroad. The information collected is also essential for the OEA to make important arrangements on faculty-led program participants' behalf well in advance of their departure abroad. 

When Can I Start Working on PDRs?

Once students have been approved by the OEA to participate in a program or accepted into a program (faculty-led), they will receive an email notification that details their next steps. At that time, students will then be able to login to their OEA application to review their new requirements and deadlines. 

Note: it is very important that Faculty Led Program participants not book travel (and complete the flight information questionnaire) until they receive official email confirmation from the OEA that they are clear to do so. Students can expect to receive this confirmation within 2-4 weeks after the program's final confirmation deadline. 

When are PDRs Due?

Once an approved student logs into their OEA application, they will find their Pre-Departure Requirements listed. Each PDR will have a due date listed next to it. Students are required to click on each PDR to read the instructions provided and to complete or electronically sign the requirement as soon as possible and by no later than the deadline listed.

If a student cannot complete a PDR by its due date due to circumstances outside of their control (i.e. if they have not yet received their passport and cannot upload a copy of it, if they have not yet received their official acceptance from the host university so they cannot upload the acceptance letter, etc.), the student will not be penalized as long as they communicate with the OEA and complete the requirement as soon as possible & prior to departure. All students should start the process of applying for a valid passport ASAP once approved by the OEA.