Faculty-Led

Faculty-Led Programs

Faculty-led programs are credit-bearing study abroad experiences that are developed and led by UNC Charlotte faculty and/or staff members, managed by UNC Charlotte, and that deliver specific UNC Charlotte courses partially or mostly abroad. Faculty-led programs include many group activities in their curriculum and provide a very structured study abroad experience. These programs offer the opportunity to put academic content into an international context in a meaningful way.

  • The majority of programs travel abroad for a shorter amount of time, such as over the summer or spring break
  • Students travel as a group with a UNC Charlotte faculty member(s)
  • Program activities, visits, excursions, etc. are determined by the Faculty Director
  • Great way to get to study with a UNC Charlotte faculty member(s) outside of the classroom
  • Specific UNC Charlotte course credit is pre-approved; programs typically focus on a specific subject area or foreign language*
  • It's possible to participate in these programs the semester you graduate! Research program offerings and then check in with your Academic Advisor to make sure you are staying on track
  • Program offerings vary from year to year
  • Program offerings are published and applications open on the OEA website beginning in the fall of each school year

There are two types of faculty-led programs. The main differences between these types is in how course registration works, how grades are processed, and how the costs are structured. Use the following buttons to learn more about the different faculty-led program types: 

Embedded Faculty Led Programs   Freestanding Faculty Led Programs

Overview

Students interested in applying for a faculty-led program will apply to the Office of Education Abroad in order to receive approval to participate in the program. The Faculty Director will then review the students' applications and will issue the acceptances. Once students are accepted, they will then need to confirm their spot in the program.

*Non-UNC Charlotte applicants, please reference the specific section on this page for your application process before continuing on to the Step by Step instructions. 


Step by Step Instructions

1. Complete Study Abroad 101

All UNC Charlotte students are required to complete Study Abroad 101 before they are eligible to move forward with meeting with an Advisor and beginning the application process. Non-UNC Charlotte students do not need to complete Study Abroad 101.

2. Meet with an OEA advisor (If required)

  • Fall or Spring Semester in Spain program: A meeting with an Advisor in the OEA is required before students are able to move forward with the application process.
  • All other Faculty-Led programs: A meeting is not required. Once students complete Study Abroad 101, they are then eligible to move forward to the next step.

Non-UNC Charlotte students do not need to meet with an Advisor in the OEA for any program type.


3. Request access to OEA Application

Students can request access to the OEA application one of two ways:

1. During the advising appointment

If the student is ready and eligible to receive access to the OEA application during their advising appointment with an OEA Advisor, they will be given access to the application during the appointment. See how you can schedule a meeting with an OEA Advisor here. Reference step 2 if you are unsure whether or not an appointment is required for you. 

2. Submit Application Request Form

If the student has completed Study Abroad 101, has already met with an Education Abroad Advisor at least once and is now ready to apply, they can request access to an application by filling out the following form. Please allow 1-2 business days until you receive an email notification that you have access to the OEA application.

Request Access to an OEA Application Here


4. Submit OEA Application

Once students receive access to the OEA application, they will then be able to log into the OEA Portal and begin working on the application components.

OEA Application Components

OEA application requirements for this program type include:

  • Non-refundable application fee
  • Personal statement
  • Official or unofficial UNC Charlotte transcript
  • Disciplinary clearance from the Dean of Students
  • Semester in Spain applicants only: 2 academic letters of recommendation & 1 language evaluation will be required

This may not be a comprehensive list of application components. OEA application requirements may vary depending on the specific program that the student is applying for. Instructions for how to complete each requirement will be made available to the student once they receive access to the OEA application.

OEA Application Deadlines

OEA application deadlines may vary by program, but in general the deadlines for each term (i.e. by then the student must submit their OEA application) for faculty-led programs are as follows:

Program Type Term Abroad OEA Application Deadline
Semester in Spain Fall March 1
Semester in Spain Spring September 15
Embedded Fall Break April 1
Embedded Spring Break November 1
Freestanding Spring October 1
Freestanding Summer February 1
Late Applications

Late OEA applications may be considered. If the deadline has passed, students are encouraged to schedule an appointment with an OEA Advisor (as long as they have completed Study Abroad 101) to see if it's possible to submit a late application. Note that while the OEA may consider late applications, the chances of placement may decrease significantly for students who apply after the deadline.

Rolling Admissions

Most faculty-led programs accept applications on a rolling basis and can only admit a limited number of participants. This means that students can apply at any time before the program's final application deadline and that applications are reviewed as they are submitted, not after the application deadline. This also means that the program could fill up before the final deadlines listed in the online program brochure. Should the program reach its maximum enrollment prior to the final application or confirmation deadlines, the program will close and further applications will no longer be accepted.


5. Application REview

First, the OEA needs to determine if the student meets the general eligibility requirements for study abroad (i.e. academic and disciplinary good standing) as well as any program specific eligibility requirements (e.g. gpa, pre-requisites, etc.). Once the OEA has reviewed each application it will then be passed on to the Faculty Director for a final review and admission decision. Admission decisions will be shared with students after the Faculty Director has completed their review. 


6. Approval

The program's Faculty Director will review the student's application and will make the final admission decision. Students will then be notified by the OEA if accepted into the program. Once accepted, students then need to confirm their spot in the program by the confirmation deadline. Some students may receive a conditional approval if that the student does not yet meet the eligibility requirements of the program at the time of application, but the Office of Education Abroad will allow them to move forward with the program as long as they meet those eligibility requirements by the end of the fall or spring semester preceding their intended study abroad. 

Post-Approval

Once the student has received their approval and placement notification from the OEA, they will be communicated with regarding their next steps. An overview of what to expect after receiving approval & placement can be found on the OEA's Post-Approval page. Students will be required to complete OEA Pre-Departure Requirements in addition to completing the confirmation steps. 


7. Confirmation

Once approved to participate in a faculty-led program, students must complete the confirmation steps in order to hold their spot in the program. Please review the next section on this page for a more detailed explanation of the confirmation process. ​

Confirmation Steps

Once approved for a faculty-led program, students cannot participate in the program until they hold their spot by completing the required confirmation stepsConditionally approved students can complete the steps as usual as well.

Approved students must complete BOTH of the following confirmation steps within their online OEA application:

  1. Submit the non-refundable program deposit in full
  2. Review and electronically sign the Participant Agreement

Both of these confirmation steps must be completed by no later than the program's final confirmation deadline OR before all spots in the program are filled. Otherwise, the OEA cannot confirm a student's participation in the program.

The OEA will send all confirmed participants an email notifying them of their next steps within 3 weeks after the program’s final confirmation deadline.

The Program Deposit

The deposit constitutes the first program payment. The deposit amount, payment instructions, and final confirmation deadline are indicated in the student’s OEA application and in the program’s brochure. The deposit cannot be deferred nor broken up into several payments in anticipation of future funds (e.g. financial aid or scholarships) the student may expect to receive - the deposit must be paid in full by no later than the final confirmation deadline or before the program fills up, no exceptions. Please review the “Cost Structure” sections of each faculty-led program type page for more information.

Confirmation Deadlines and Use of Deposits

UNC Charlotte faculty-led programs are designed to run with a certain minimum number of confirmed participants. The OEA needs to make arrangements for included program expenses (as indicated in the program brochure, such as included accommodations, activities, etc.) on participants’ behalf well before the program actually travels abroad and uses participants’ deposits to begin paying for these included expenses for the students. We set confirmation deadlines because we need to know by a certain date how many students are enrolled in a program in order to confirm participant numbers with program vendors and to begin making these logistical arrangements to vendors according to their deadlines. 

Program Cancellations

If we do not have enough students confirm their intent to participate, we may have to cancel a program. So, it is very important that if you plan to go on the program that you confirm your participation as soon as possible - your completing the confirmation steps helps move the program closer to its minimum required enrollment! 

If a program is cancelled after the student has confirmed their participation, the OEA will send the student official notification of the program’s status and information on the student’s options moving forward. In the event the program is officially cancelled, the OEA will refund the student’s deposit; note that depending on the payment method used it may take 2-4 weeks for the student to receive the refund. Students should not book flights, or make any other arrangments for their program until the OEA has given official notice that the program is confirmed and moving forward. 

The Participant Agreement

The Participant Agreement is a legal document that outlines important policies to which students agree by confirming their participation in the program. This includes information about what happens if the student fails to maintain stated eligibility requirements, what happens if the student requests to withdraw from the program after confirming their participation, and financial, academic, and participation expectations. Students cannot participate in the program if they do not electronically sign this important document.

1.  Create an Advising Application

All non-UNC Charlotte students must first create an Advising Application in the OEA Portal in order to create an account. Non-UNC Charlotte students do not need to complete Study Abroad 101 or meet with an OEA Advisor.

Create Your Advising Application Here

2. Request access to OEA Application

One the non-UNC Charlotte student has create an Advising Application in the OEA Portal, they then need to complete the OEA application request form. Please allow 1-2 business days until you receive an email notification that you have access to the OEA application.

Request Access to an OEA Application Here

3. Follow Remainder of How to Apply Steps in section Above

Once a non-UNC Charlotte student receives access to an OEA application, they can then follow the steps detailed in the How To Apply and Confirmation sections regarding the approval, acceptance and confirmation process.

4. Home University Requirements

Non-UNC Charlotte students will need to ensure they are complying with their home university study abroad office's requirements in addition to UNC Charlotte's Office of Education Abroad requirements.

Faculty or staff interested in leading a Faculty Led study abroad program will need to submit a program proposal by the applicable deadline; please contact the Office of Education Abroad if you have any questions.