Interning is a great way to get some hands-on experience while abroad. Students will be working with affiliate providers, which are third party organizations that facilitate study abroad, internship & volunteer programs overseas, who will arrange custom-placements for each student with a company or organization abroad. The affiliate provider acts as a liaison between the student and organization abroad and assists students throughout the pre-departure process as well as offers on-site services and support. Click on the sections below to learn more about this program type.
Affiliate providers are third party organizations that offer a wide range of study abroad programs as well as experiential learning opportunity abroad (e.g. internships, service-learning, etc.). The role of the affiliate provider is to assist students throughout the pre-departure process. In most cases, affiliate providers arrange housing abroad for students, provide airport pick-up services and offer an extensive on-site orientation to allow students to get acclimate to their new host city. Some affiliate providers build in cultural activities and excursions into the program, allowing students the opportunity to immerse themselves in the local culture. Most affiliate providers have staff members on-site in the host city to offer support students throughout the full duration of the program.
The OEA recommends an affiliate provider program for students who are looking to have additional support prior to departure and upon arrival, but are looking to then have their independence while abroad after they are acclimated to their new host city.
Interning or Volunteering through a provider
Students will work with approved third parties in order to set up their international internship. By working with an affiliate provider, students will receive services such as airport pick-up, orientations, accommodations and more (services offered will vary per provider). The affiliate provider will also evaluate the students interests, to include their area of study, potential future career field, and host countries in order to put them in touch with several companies on-site for the interview process. All providers listed below are approved and offer similar services to students. To find out more about example placements, career fields and locations, search through the following affiliate providers' websites below. Internships abroad will almost always be unpaid opportunities. Keep in mind that this is largely because of immigration; if you're interning abroad, and if you have to apply for a visa or other immigration document in order to live or work there, typically this document restricts you from allowing to be paid.
Students who participate in a study abroad program through an affiliate provider will attend a host university or study center abroad. The affiliate provider will be the liaison between the student and the host institution. Upon acceptance, the affiliate provider will communicate all program details and logistics with the student. Upon arrival, students will attend an orientation facilitated by the affiliate provider and potentially in addition to an orientation facilitated by the host university, where they will learn more about their on-site resources, policies and procedures, course registration, etc.
Once classes start, it will then be up to the student to attend class and any other mandatory university or program events; otherwise, when student's have free time, they are welcome to do as they please and to travel on weekends or breaks. While it may be possible for students to participate in this program with other UNC Charlotte students, they could also potentially be the only student from UNC Charlotte on the program at that time. It is likely that UNC Charlotte students will be participating in the program with other American students, and potentially other international students as well.
Internship and volunteering abroad programs are offered fall, spring, year or summer. Please refer to the affiliate provider's program brochure for the program dates.
The program brochure is the website page that lists all of the details of a program that UNC Charlotte students need to know and understand before choosing to move forward with the application process. After reading through each heading on this page, students can then choose the "Explore Program Options" section below to begin reviewing the individual program brochure within this program type.
All UNC Charlotte students are required to meet the eligibility requirements outlined by the OEA in addition to their program's eligibility requirements.
Program EligibilityIn addition to meeting the OEA eligibility requirements outlined above, students are also required to meet any further requirements listed on the affiliate provier's program website (e.g. prerequisite courses, GPA, class standing, etc. if applicable). Note that in some cases, the affiliate provider's GPA requirement could be higher than OEA's requirement, in which case the student would ultimately need to meet the highest requirement at time of application.
Paid to the Office of Education Abroad
Programs for Academic Credit:
Application fee & deposit
Each applicant will submit an Application Fee & Deposit. Payment will be made through the student's OEA application. The cost of the OEA Application Fee & Deposit for this program type is $35. Please note the following:
- $10 of the $35 is a non-refundable application fee
- $25 of the $35 is applied to the Study Abroad Administrative Fee
- The Application Fee & Deposit must be paid by the OEA application due date, which is March 1st for Fall applicants and October 1st for Spring applications
Remainder of Study Abroad Administrative Fee
If and once approved by the OEA to participate in the program, students will be prompted to submit the remainder of the Study Abroad Administrative Fee, which is $575. The fee will be due typically in April for Fall or Summer participants and in November for Spring participants. Students who are financial aid or scholarship recipients can request to defer payment for this fee until their aid is released at the start of the semester they are studying abroad.
Mandatory International Health Insurance
All UNC Charlotte students who go abroad are required to be enrolled in the mandatory international health insurance. Please refer to our Costs to Consider page for the most current daily rate. An overview of the international health insurance policy and further resources can be found on our International Health Insurance page. Once accepted into the program and once the official program dates are confirmed, the OEA enrolls the student in the insurance policy from their program start date through their program end date, possibly including 1 or 2 additional days before and after their program to account for travel time. At that time, an invoice will be uploaded to the student's OEA application with instructions on how to submit payment. Students who are financial aid or scholarship recipients can request to defer payment for this fee until their aid is released at the start of the semester they are studying abroad.
Programs Not for Academic Credit
If a student is participating in an internship or volunteering abroad program and they are either not receiving academic credit for the experience or if they are enrolling in an online internship or independent study course at UNC Charlotte while they are abroad (any paying tuition & fees to UNC Charlotte through Student Accounts for the course(s)), then the OEA will set the student up with an International Travel Registration. This registration is $50 per 30 days the student is abroad, which includes the cost of the mandatory international health insurance.
Paid to the affiliate provider
Students will pay the following to the affiliate provider:
In addition to applying to the Office of Education Abroad at UNC Charlotte in order to receive approval to participate in an affiliate provider program, students will also be required to apply to the affiliate provider in order to receive acceptance into the program. An application fee will be associated with the affiliate provider application and will be due by the affiliate provider's application due date. For more information, refer to the affiliate provider's program brochure or contact the affiliate provider directly.
Students will be paying a program fee to the affiliate provider. This fee may include tuition & fees at the host university, housing, pre-departure advising, visa or immigration document support, on-site assistance, cultural activities and more. The inclusions will vary per program. It is the student's responsibility to review the affiliate provider's program brochure thoroughly to understand the program fee as well as what is and what is not included.
The following are expenses associated with international travel and living abroad. Students are encouraged to consider their cost of living abroad, currency exchange rate, their own personal spending habits and their own financial budget when financially planning for the following:
In most cases, housing is included in the program fee paid to the affiliate provider and is arranged by the affiliate provider ahead of time. It is the student's responsibility to review the affiliate provider's program brochure thoroughly to understand the program fee as well as what is and what is not included. Additionally, students are encouraged to review the OEA's Housing tab for an overview of housing options that may be offered (differs per program) and considerations of each.
It could be possible that none, some or all meals are included in the program fee paid to the affiliate provider. It is the student's responsibility to review the affiliate provider's program brochure thoroughly to understand the program fee as well as what is and what is not included. Most students will purchase groceries while abroad and cook at home to keep to their budget or eat at local cafeterias or restaurants. Refer to the OEA's Food Abroad page for further considerations.
Once students receive approval from the OEA, acceptance from the affiliate provider and the official program start and end date, they will then be eligible to purchase their flight. Refer to the OEA's Travel Logistics page for flight considerations. It may be possible that the affiliate provider offers a group flight option, in which case this is typically in addition to the program fee paid to the affiliate provider.
Students will need to consider the forms of transportation available in the host city and to determine potential costs associated with traveling to and from class each day as well as transportation throughout the city. It could be possible that a local transportation card is offered as part of the program fee paid to the affiliate provider. It is the student's responsibility to review the affiliate provider's program brochure thoroughly to understand the program fee as well as what is and what is not included. Refer to the OEA's Transportation page for further considerations.
A valid passport is required for international travel. The OEA does not issue passports. Please visit the OEA's Passport page for further information on how to determine if your current passport is valid according to the host country's regulations as well as how to apply for a new or renew a passport. While possession of a passport is not required in order to apply to study abroad, students will be required to submit a copy of their valid passport very soon after receiving approval. It's in the best interest of the student to apply for or renew their passport as soon as possible.
Visa or Immigration Document
In addition to having a valid passport, it may be possible that a student needs to apply for an additional immigration document, such as a visa or residence permit. The immigration process can be complex, time consuming and is ultimately the responsibility of the student. The OEA cannot advise on immigration requirements of host country governments. It's highly recommended that students determine whether or not an immigration document, such as a visa or residence permit, is required for their host country well before applying to the OEA. Learn more about Immigration Documents here. In some cases, visa or immigration document support is offered by the affiliate provider. It is the student's responsibility to review the affiliate provider's program brochure thoroughly to understand the program fee as well as what is and what is not included.
Books & Supplies
Just like UNC Charlotte, students may not be notified of any required books or supplies they may need until they're accepted into the program and register for courses at the host institution (which may even occur upon arrival on-site). Students are encouraged to refer to the affiliate provider's program brochure for further information regarding on estimated costs of books & supplies or to contact the affiliate provider directly.
Students will need to budget for personal expenses. This will include things such as potentially purchasing items for their room or dorm, cultural activities, buying hygiene products, acquiring souvenirs, etc. Students should consider the cost of living abroad, the currency exchange rate and their personal spending habits when budgeting for their own personal expenses.
Personal Travel Expenses
Many students choose to take advantage of the opportunity to travel to other destinations while abroad. It's important that students do not plan any personal travel until they have received their class schedule and are sure they will not miss any mandatory program events. Refer to the OEA's Personal Travel page for further considerations.
Travel & Electronic Insurance
It's recommended students consider taking out insurance on their flight. Flight insurance is convenience in the event that the student needs to change the departure date of their flight, which, with insurance, can be done for a nominal fee. Refer to the airline's website for more information. It is also recommended that students consider taking out insurance on their valuable electronic devices in the event they are lost or stolen.
Medical & Emergency Funds
It is critical that students put aside funds for medical and emergency reasons. While students will have international health insurance coverage while abroad, they meet to pay for medical expenses out of pocket and then be reimbursed by the insurance company. Additionally, it's always smart to have a set of funds set aside in the event of emergencies
The OEA has designed a cost estimate worksheet, which can be used as a resource to determine the total estimated cost of an affiliate provider program including all expenses outlined in the cost structure above. This is a great tool for financial planning and will also be a required component as part of the OEA application once the student begins the application process.
How to Download
The Cost Estimate Worksheet can be downloaded as an excel file here. Students who have Mac computers and who do not have Microsoft Office can use a computer in Atkins library to access and complete the worksheet:
How to Complete
Students will be able to download the cost estimate worksheet and enter expenses in the red boxes as applicable. As expenses are entered into the red boxes, the total will then automatically increase, giving the student a comprehensive understanding of the total estimated cost of the program. Students will be required to complete and upload this Cost Estimate Worksheet once they have access to the OEA application. Students who do not yet have access to an OEA application are encouraged to utilize this tool as a budgeting resource.
Students who file a FAFSA and are awarded financial aid for the semester they intend to go abroad can utilize their funds to put towards study abroad expenses. Financial aid will not be disbursed until the start of the Fall, Spring or Summer Session semester the student is studying according to UNC Charlotte's academic calendar (i.e. August, January, May or June). This means students should be prepared for out of pocket expenses before they receive their financial aid.
When financial aid is released, it will first be diverted to Student Accounts. Since there will be no study abroad-related expenses listed on their Student Account when participating in an affiliate provider program, the aid will be refunded to the student in the form of a refund check or direct deposit. Students can then utilize the remaining funds for any study abroad-related expenses, if applicable, or use it to reimburse themselves for costs already paid out of pocket. Learn more about how financial aid can be applied on our website here.
Students are encouraged to apply for as many scholarships as they and their program are eligible for. Students are able to put scholarship funds towards their study abroad expenses. Disbursal and method of receiving scholarship funds will vary per scholarship.
Students may or may not be able to receive academic credit for their internship or volunteer position abroad depending on their academic department and the program. Check out our Academic Credit tab below under the "International Internships & Experiential Learning" heading to understand how academic credit works with these program types. It will be important for students to have discussions early on with their academic department(s) to determine if they are eligible to receive academic credit for their internship abroad and if so, how.
Students interested in participating in an internship abroad program through an affiliate provider will be required to first apply to the Office of Education Abroad in order to receive approval to go abroad and to receive their host university placement. Once approved and placed by the OEA, students will then need to complete a supplemental application required by the host university in order to receive acceptance into the program.
Step by Step Instructions
1. Complete Study Abroad 101
All UNC Charlotte students are required to complete Study Abroad 101 before they are eligible to move forward with meeting with an Advisor and beginning the application process.
2. Meet with an OEA advisor
All applicants interested in applying for an internship abroad through an affiliate provider are required to meet with an OEA Advisor at least once before they are eligible to receive access to an OEA application.
3. Request access to OEA Application
Students can request access to the OEA application one of two ways:
1. During the advising appointment
If the student is ready and eligible to receive access to the OEA application during their advising appointment with an OEA Advisor, they will be given access to the application during the appointment. See how you can schedule a meeting with an OEA Advisor here.
2. Submit Application Request Form
If the student has completed Study Abroad 101, has already met with an Education Abroad Advisor at least once and is now ready to apply, they can request access to an application by filling out the following form. Please allow 1-2 business days until you receive an email notification that you have access to the OEA application.
4. Submit OEA Application
Once students receive access to the OEA application, they will then be able to log into the OEA Portal and begin working on the application components.
OEA Application Components
OEA application requirements for this program type include:
- Application fee & deposit
- Personal statement
- Official or unofficial UNC Charlotte transcript
- Disciplinary clearance from the Dean of Students
This may not be a comprehensive list of application components. OEA application requirements may vary depending on the specific program that the student is applying for. Instructions for how to complete each requirement will be made available to the student once they receive access to the OEA application.
OEA Application Deadlines
OEA application deadlines for affiliate provider programs are as follows:
|Program Type||Term Abroad||OEA Application Deadline|
|Affiliate Provider||Summer, Fall or Academic Year||March 1|
|Affiliate Provider||Spring||October 1|
Late OEA applications may be considered. If the deadline has passed, students are encouraged to schedule an appointment with an PEA Advisor (as long as they have completed Study Abroad 101) to see if it's possible to submit a late application. Note that while the OEA may consider late applications, the chances of placement may decrease significantly for students who apply after the deadline.
The OEA will begin reviewing applications for this program type according to the following timeline:
|Program Type||Term Abroad||OEA Application Review Begins||Application Review Time|
|Affiliate Provider||Summer, Fall or Academic Year||After January 1||2-3 weeks upon submission|
|Affiliate Provider||Spring||After August 15||2-3 weeks upon submission
Upon successful submission, the OEA will evaluate the student's OEA application to determine if they meet eligibility requirements. If so, the OEA will determine if the student can be approved to participate in the program. In rare cases, the OEA may conditionally approve a student. You can learn more about conditional approvals here.
Once the student has received their approval and placement notification from the OEA, they will be communicated with regarding their next steps. An overview of what to expect after receiving approval & placement can be found on the OEA's Post-Approval page. Students will be required to complete OEA Pre-Departure Requirements in addition to completing and submitting their host university supplemental application (see below).
6. Apply to Affiliate Provider
Affiliate Provider application
In addition to applying to the OEA to receive approval to go abroad, students are also required to complete an application with the affiliate provider in order to receive acceptance into the program.
When to Submit
Students should not begin the application with the affiliate provider or host institution until they have:
- Completed Study Abroad 101 and;
- Met with an Education Abroad Advisor in the OEA and;
- Received access to the OEA application for the program they want to apply for
It is recommended that students do not wait until they receive approval from the OEA to begin this additional application, but to rather complete both the OEA application and this additional application as soon as possible and at the same time prior to the applicable deadlines. This is because affiliate providers may process applications on a rolling admission basis, so students should apply as soon as possible. However, this additional application will likely require a non-refundable application fee. Students should ensure they meet the OEA eligibility requirements and feel confident that they will be approved by the OEA before submitting an application or any fees to the third party. The OEA cannot be held responsible if the student submits a non-refundable fees to the affiliate provider or host intuition but then does not receive approval from OEA to participate in the program. Additionally, please note that the affiliate provider's application deadline may differ from the OEA application deadline.
How to Submit
Students should go to the affiliate provider's website and follow the applicable application instructions. It is the student's responsibility to take action to complete this additional application. Affiliate provider application requirements will vary and could include components such as a personal statement, official UNC Charlotte transcript, language evaluations or letter(s) of recommendation. Please communicate with the affiliate provider directly if you have any questions or concerns regarding the program or the affiliate provider application.
Students will be contacted directly via email by the affiliate provider or host university once they have been accepted into the program. This timeline will vary. Please contact the affiliate provider directly with any questions regarding the acceptance timeline.
Search on Affiliate Provider's Website
The best way to view all affiliate provider options is to click the heading above, "Approved Affiliate Providers," and to explore each affiliate provider's website. Once on the affiliate provider's website, students will be able to conduct searches based on the term, location and area(s) of study they're looking for.The Office of Education Abroad has identified a list of approved affiliate providers who provide study or internship abroad options that are legitimate & offer services important for UNC Charlotte student success. Students are limited to choosing programs from these approved providers, but not to worry; there are hundred of affiliate provider programs to choose from in total!
AIFS offers programs in 21 different countries as well as a multi-country option. AIFS offers a wide range of unique programs in Asia, Australia, Europe, South Africa and the Americas. Most AIFS campuses offer courses in English or in foreign languages from beginner to advanced levels, so you don’t even have to know a foreign language to study through these programs.
Academic Programs International, or API, offers programs in 20 different countries. API programs offer U.S. college and university students the opportunity to earn college credit toward their degree programs in the U.S. by completing coursework in a wide variety of disciplines, including such fields as business, the social sciences, medical studies and the arts.
The Center for International Studies, or CISabroad, offers programs in 21 different countries, including a multi-country option.
Operating in over 40 countries, CIEE provides over 200 different programs for students studying any major or minor.
Global Experiences offers highly customized international internships in 10 countries for students in any major or minor. They also provide full time academic credit for semester internship programs.
International Studies Abroad, or ISA, provides programs all around the world as well as internships and service-learning opportunities. ISA has over 250 different programs to choose from.
The Education Abroad Network, or TEAN, focuses on their programs in Australia, New Zealand, China, Southeast Asia and South Korea.
The University Studies Abroad Consortium, or USAC, known for their affordability, offers programs all around the world.
Photo by: Arriana Covington in Ecuador