Billing Information

Students will submit payment for study abroad expenses to different entities based on their program type and specific program. It is essential that students understand the cost structure (what needs to be paid, to whom, and when) of the program they are interested in as well as all estimated expenses associated with that program before making the decision to move forward with that program. What follows is a general overview of potential expenses and instructions on how to submit payment, if applicable.

Costs Paid to The OEA

Application Fee, Study Abroad Administrative Fee, Deposits, & Faculty Led Program Payments

Students should submit payment for these fees in their online OEA application portal directly. The amount owed, due date, instructions on how to pay it, and payment troubleshooting will be provided in their online OEA application payment materials as well as in the brochure specific to the student's program available on the OEA website. 

International Health Insurance

For students participating in Faculty-Led or Registration programs, the cost of the mandatory international health insurance is built into the program fee and does not need to be paid separately.

For students participating in an Exchange, Affiliate provider, or Direct Enrollment program, students will need to submit payment for the amount owed via our direct payment website by manually entering in the amount they owe. The amount owed, due date, as well as instructions on how and where to make this payment is detailed in an invoice that is uploaded to the student's online OEA application before departure, but students will not submit this payment via their OEA application directly. The OEA will notify students by email when the invoice for the international health insurance is ready.

Direct Payment Website

Students will almost always submit any payments owed to the Office of Education Abroad through their OEA application directly. However, in some cases, students may be directed to submit payment through our direct payment website, such as to submit payment for their international health insurance (participants in Exchange, Affiliate provider, or Direct Enrollment programs only). OEA staff may also direct students experiencing issues submitting payment through their OEA application to try submitting payment through our direct payment website. When in doubt, please always read the instructions in your OEA application first before using the following direct payment website.

Payments made through this link take at least 1-3 business days to process.

Using the Direct Payment Website

When paying via the direct payment website, it is very important to indicate the name of the student, the name and term of the program or the item being paid (i.e., ISIC). Otherwise, you may experience delays in the processing of your payment. Please be sure that the billing address you provide matches the address associated with the card you are using. The invoice amount is the amount due as found in your OEA application or on the program's brochure.



Costs Paid to Student Accounts

Students participating in an Exchange or Embedded Faculty Led program will be responsible for submitting payment for full-time tuition & fees for the semester of travel according to their student level (Undergraduate or Graduate), residency, and credit hour load (faculty-led participants) to Student Accounts at UNC Charlotte in addition to fees paid to the Office of Education Abroad. Students can access their Student Account by logging into and clicking the "View Account & Statements" button in the My Student Account block. Students will need to determine when this payment is due.

No other study abroad-related fees (i.e. application fee, study abroad administrative fee, program fee, international health insurance, etc.) should appear on any student's UNC Charlotte Student Account, regardless of the type of program in which they participate). The amount owed to the Office of Education Abroad and payment instructions are found within the student's online OEA study abroad application. 

Costs Paid to the Host University

In some cases, depending on the program type, students may be responsible for submitting the cost of tuition & fees, housing, etc. to the host university directly in addition to fees paid to the Office of Education Abroad. If so, the host university will communicate instructions to the student directly on how to submit payment for any applicable expenses and when payment is due. Note that fees paid to the host university may require the student to wire transfer payment.

Costs Paid to the Affiliate Provider

Students participating in a 3rd party program through an Affiliate provider or other U.S.-based institution will be responsible for submitting fees to this third party as outlined on the program website in addition to fees paid to the Office of Education Abroad. The third party will communicate the payment amount, due date, and instructions to the student directly.

Costs Paid to Other Entities (As Applicable)

Students should also note when and how they will need to be prepared to pay for passports, airfare, and other miscellaneous expenses to the appropriate entity, as applicable.