Once approved to study abroad, students need to take several steps to confirm their participation on the program and begin preparing for a successful study abroad experience. The steps outlined on this page are a general overview of the process; however, students should also always reference communication received through email and in the OEA Portal for more detailed information.
Students will receive an official approval email from the Office of Education Abroad. Although approved to participate, there are several steps that must be completed in order to confirm participation on the program. The approval email will outline the exact steps required and any specific deadlines. The steps and email information will vary by program type, so it is the responsibility of the student to thoroughly read the approval email, even if they have participated on a previous study abroad program, as the steps could be different. Depending on program type, students may need to:
- Apply to host university for acceptance for an exchange program
- Confirm participation with a deposit for a Faculty Led Program
- Confirm participation with an Affiliate Provider
In some cases, a student may receive an email notifying them of a conditional approval. Students who receive a conditional approval do not yet meet the eligibility requirements of the program; however, the OEA has allowed the student to move forward with the program on the condition that they meet the requirements by the end of the semester prior to their study abroad program. The conditional approval email will outline the conditions which need to be met in order to participate in the program. Students who receive a conditional approval may still complete all pre-departure requirements as usual.
Pre-departure requirements are tasks that appear in the OEA Portal application once approved. These are an important part of helping the student prepare for the experience abroad. The OEA collects information from each student for risk management purposes in order to provide support in the event of an emergency abroad. In addition to completing the tasks in the OEA study abroad application, all students are required to complete pre-departure orientation.
Although students have been approved by UNC Charlotte to study abroad, they will need to wait for official acceptance before making any financial commitments for the program. Students should refrain from buying a plane ticket, securing housing, applying for a visa, etc, until they receive official correspondence about their program. This will differ by program type.
- For Faculty-Led Programs, students will need to wait until the OEA confirms the program will run. Although students have been approved, OEA will need a minimum number of students to commit to the program before it will officially run. Students will receive an email when the program is confirmed notifying them about next steps.
- For all other program types, students will be waiting for official approval from their host institution and/or affiliate provider before moving forward with any plans to participate on the program.